Job Details  
Advertiser: IFDS

Job Title: Dmd Archiving Administrator
Rate:£ Per Year    Benefits: Competitive
Description: The Document Management office, located near Sainsbury’s superstore in Springfield, Chelmsford, is an excellent platform to start a career within the Financial Services Sector and gives individuals a broad understanding of the business cycle throughout DST.

The department is broken down into three parts, Input, Document Despatch and Banking.

The Document Despatch Team (DDT) provides a ‘match and despatch’ function in addition to the creation of client letters utilising Encorr letter templates. An administrator is responsible for the mailing out of business correspondence produced through the Encorr letter-writing package, and the return of original documentation to the investors.


* Reference salary based on experience and in line with the ACE salary progression scheme
* 20 Days holiday (increasing by 1 day for every year’s service up to a maximum of 25 days)
* 6% non-contributory pension scheme
* Life Assurance (4 x salary)
* Single person healthcare
* Flex benefits scheme

Main Responsibilities

* Service Delivery ensuring DST meets and aims to consistently exceed client expectation in line with Service Level Agreements (SLA) and Key Performance Indicators (KPI).
* Prepare archiving boxes ready for secure destruction or archiving at 3rd party supplier, seal and check boxes and load York’s ready for collection.
* Index and update spreadsheets to keep a clear audit of all boxes.
* Complete reconciliations of all work on and off site
* All despatch/archiving stats & figures are accurately recorded and sent to finance each month
* Ordering via Iron Mountain retrieval system box recalls and sending offsite.
* Re-file all client documentation on a daily basis received from the processing teams
* Support searches for misplaced documentation
* Transport archive boxes from office areas to archive room and provide assistance moving boxes when required for individuals
* Ensure boxes are stored correctly and do not exceed standardised weight
* Support the checking of client destruction boxes ensuring all documentation is signed and completed correctly.
* Develop a good working relationship with 3rd party suppliers such as Iron Mountain/Thames Shredding as well as internal teams within DST

Ideal Candidate


* Knowledge, or experience working within an archiving environment
* Ability to work on own with minimal supervision
* Good keyboard skills to include experience of Excel and Word.
* Good accuracy and attention to detail
* Flexible organisational skills
* Flexible work attitude
* Data Protection awareness


* BCP exposure
* Financial Services experience/knowledge
Skills Required: post room, Mail, adminstration, Document, Print, Financial Services, Archiving
Job Type: Permanent
Start Date:     Duration:
Contact: DST Systems Contact E-mail: Click
Contact Tel: Contact Fax:
Reference: DST/TP/17447/10437 Added: 19-02-2018
  IMPORTANT: For jobs based in the UK it is unlawful to employ a person who does not have permission to live and work in the UK. Please ensure you have this permission before applying, unless the advert states otherwise.
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