Job Details  
Advertiser: Hamlin Knight

Job Title: Part Time Secretary
Rate:£20K to £22,125 Per Year

25 hrs per week - Monday to Friday, 12.30pm – 5.30pm. The flexibility to work extra hours when required, particularly to cover periods of annual leave for full time secretaries, is also required.

Salary: 21,000 - pro rata - dependent upon experience

Answer telephones and direct calls;
Open post and deal with contents accordingly;
Entering new cases onto in-house database and opening case files;
Telephone clients;
Making travel arrangements;
Arranging inspections for fee earners;
Transferring and processing digital images from camera memory cards to CD and inserting them into documents;
Prepare invoices for clients, log information accurately, reconcile with monthly sales receipts received from Head Office and file information into case files;
Handling and replying to e-mails;
Audio and copy typing;
Filing and archiving of cases files;
Parcelling and dispatching test samples and exhibits;
Dealing with fee earner expense paperwork;
Deal with sensitive information in a professional manner;
Maintenance of spread sheets;
Ordering and maintaining stocks of stationery, personal protection equipment, laboratory equipment and general office items;
Maintaining records of exhibits using in-house database, performing an annual review of exhibits stored and auditing the exhibits stored;
Collate and bind site inspection folders;
Monthly consolidation of petty cash, cheques, Anglo orders and fee note register;
Weekly fire alarm check and monthly photocopy machine check;
Arrange collection of overalls by independent cleaning company and distribute on return to the office;
Maintain workshop (this involves general tidying, sweeping floors, and keeping stock up to date);
General office administrative tasks;
Most duties are shared with the other secretaries but a general understanding of each other’s roles is required.

Personal Attributes:
Numerate and computer literate with a working knowledge of Word and Excel;
Ability to adapt to changing office needs and learn how to use in-house software;
To work within a team;
Self-motivated and able to work on own initiative;
Ability to prioritise and work under pressure and to deadlines;
Good telephone manner.

• Salary negotiable depending upon experience;
• 25 days holiday plus 8 Statutory Holidays;
• Private healthcare scheme;
• Stakeholder pension scheme;
• Clothing allowance;
• Bonus scheme.
Skills Required: Secretary / Senior Administrator / Part Time / Excel / Word / PowerPoint
Job Type: Permanent
Start Date: ASAP
Contact: Paul Berry Contact E-mail: Click
Contact Tel: 02476 500920 Contact Fax: 02476 500921
Reference: KE - 124304 Added: 08-11-2017
  IMPORTANT: For jobs based in the UK it is unlawful to employ a person who does not have permission to live and work in the UK. Please ensure you have this permission before applying, unless the advert states otherwise.
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