Job Details  
Advertiser: Dovetail Human Resource Services

Job Title: Facilities Coordinator
Rate:£ Per Year
Description: An exciting opportunity has arisen for a Facilities Coordinator to join our client, a blue chip FTSE 100 organisation. The Facilities Coordinator will assist the Facilities Manager with operational activities in accounting and finance, maintenance and operations, vendor oversight, purchasing of material, equipment & supplies, occupancy services and helpdesk. The Facilities Coordinator is also required to provide administrative support to the team.
What this job involves:
 Client/Stakeholder Management
– Provide superior customer service to meet on-site client’s expectations
 Procurement & Vendor Management
– Assist in the management of all contractors on site to ensure they perform to the required standards (including inspection of vendors’ works)
– Assist in the procurement of vendors and services as required
 Finance Management
– Assist in financial processes to ensure that all financial management requirements are completed in a timely and accurate manner
– Ensure prompt and accurate management of purchase orders in JDE
 Health & Safety Management
– Conduct regular audits to ensure safety procedures on site are in place and working
– Assist in carrying out safety procedures when needed
 Site Operations Management
– Assist in the implementation of Industry Best Practice operations
– Conduct site inspections and assessments to ensure all building procedures and performance measures are maintained at all times
– Seek ways to constantly reduce costs and improve operational standards
– Maintain premises in neat and good working condition at all times
– Assist in the implementation and management of property risk management program
– Support the implementation and monitoring of disaster recovering and business continuity plans
– Follow established escalation procedures and incident reporting procedures
 Achieve Key Performance Indicators and Service Level Agreement targets
 Prior experience in facilities, property management, hospitality or related field (preferred)
 Knowledge of local occupational health and safety requirements, critical facilities and vendor management for specialized services is advantageous
 Understanding of basic technical aspects of property (Computer Room Air-conditioning, Chiller system, Fire Protection system, Mechanical & Electrical system, BMS system) is advantageous
 Problem-solving skills – capacity to deal with ambiguity and solve complex problems effectively
 The ability to effectively deal with stressful situations
 The ability to work independently
 Self-motivated; confident & energetic
 Flexible – able to adapt to rapidly changing situations
 Goal-oriented – able to focus on meeting all performance targets
 Strong communicator – good presentation skills and possesses strong verbal & written communication skills (English & local language); also an active listener
– Able to cooperate and work well with others to meet targets
– Support the team effectively as and when needed
– Proven ability to commit to flawless execution while complying with firm’s procedures and standards
 Client Focus & Relationship Management
– Able to interact with the general client staff & vendors with ease
– Ability to manage conflict and conflicting priorities
– Demonstrates ability to work with vendors to deliver efficient services
– Demonstrates proactive & professional approach to customer service
– Has a customer-oriented attitude
 Project Management & Organizational Skills

Skills Required: Facilities, coordinator, assistant, services, property, FM
Job Type: Permanent
Start Date:
Contact: Rosalind Howard Contact E-mail: Click
Contact Tel: 01635 43100 Contact Fax: 01635 550 743
Reference: RGH/FAC/COO Added: 16-10-2017
  IMPORTANT: For jobs based in the UK it is unlawful to employ a person who does not have permission to live and work in the UK. Please ensure you have this permission before applying, unless the advert states otherwise.
Home   •   About us   •   Privacy Policy   •   Terms   •   Contact Us   •   Help
Copyright © 2013