Job Details  
Advertiser: May & Stephens


 
Job Title: PA TO Directors (Ttp)
Location:West End
Rate:£35K to £40K Per Year
Description: Our client, a leading and rapidly growing name in the Property sector, are seeking a PA to support 2 Directors on a temp to perm basis in their West End office.

Duties:
• To be the gate keeper and first point of contact, both internally and externally, for the Directors, including answering all incoming telephone calls, identifying calls which should/should not be put through, and answering queries personably
• To provide extensive diary management for the Directors; ensuring the diary is kept up-to-date, workable and appropriately prioritised
• To organise basic and complex meetings, of varying scale, both internally and externally; to ensure arrangements such as equipment and refreshments are made, agendas and papers are prepared in advance, dial-in details are arranged and communicated, all attendees receive meeting details and invites, and minutes are taken as required
• To organise travel bookings both domestic and international liaising with the Travel Management Company and internal teams; to ensure appropriate travel and accommodation arrangements are made, currency is organised, and travel itineraries and meeting schedules are prepared
• To manage the process of production and distribution of internal papers (agendas, minutes, recommendations, etc.) and to prepare and format a range of written materials, e.g. emails, letters, presentations, reports, executive summaries and dictation notes; ensuring the work is produced in an accurate, presentable and appropriate manner
• To devise and maintain effective office systems, including data management and filing
• To carry out background research and present the findings for specific projects as and when required
• To complete business expenses reports on behalf of the Directors as and when required and in line with the company policy
• To deal with sensitive and often highly confidential subjects ensuring confidentiality and common sense is applied at all times to knowledge sharing
• To develop an understanding of the style, interests and work preferences of Directors, in order to meet their requirements and be proactive in avoiding or solving issues and problems
• To provide general ad hoc support to the Sales & Marketing teams as and when required, i.e. events management, marketing initiatives, etc
• To provide receptionist and administrative assistance to the team of PAs, receptionists and administrators as and when cover or additional support are required
• To undertake other such duties as appropriate to the level and nature of the role.

May & Stephens acts as an “employment agency” in relation to this vacancy


EQUAL OPPORTUNITIES

May & Stephens Recruitment is committed to equal opportunities and actively seeks applications from all sectors of the community irrespective of sex, race, colour, nationality, ethnic or national origin, or disability.



Skills Required: PA TO Directors (Ttp)
Job Type: Permanent
Start Date: ASAP
Contact: Temp Response Contact E-mail: Click
Contact Tel: 0207 488 9922 Contact Fax: 02077023331
Reference: PA/GM/01 Added: 11-10-2017
  IMPORTANT: For jobs based in the UK it is unlawful to employ a person who does not have permission to live and work in the UK. Please ensure you have this permission before applying, unless the advert states otherwise.
 
 
 
 
 
 
 
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