Job Details  
Advertiser: Secondsite Recruitment Consultants

Job Title: Team Administrator/Project Support
Rate:£22K to £26K Per Year
Description: Selective Recruitment Solutions are seeking an enthusiastic Team Administrator to join a dynamic Project Support Team based in Oxford on a permanent basis. The main focus of the role is to support the Tech Transfer and Consultancy Services operations while reporting directly to the Deputy Head of Project Support. The ideal candidate will have previous experience of working within a similar role or within a Patent and Licencing environment.

Position Summary;
Position:Team Administrator (Project Support)
Salary: 22,000 - 26,000 (Dependent on Experience)
Location: Oxford, Oxfordshire
Reporting to:Deputy Head of Project Support

Primary Duties;
•Acting as interface liaison with the IP Rights Management Team
•Providing support to other team members as well as the Post Deal Relationship Manager
•Maintaining Operating Procedure Documentation for the team
•Providing administrative support for the Project Support Team

Further Responsibilities;
•Ensure that all required paperwork, such as invention record forms are obtained in a timely manner before approaching patent agents
•Coordinate with Research Services to monitor and process due diligence process with IP forms
•Ensure that the project archiving process and administration is effectively carried out
•Implement the use of electronic signatures and provide support and feedback throughout the process
•Support Deputy Head of Project Support in data gathering and reporting
•Monitoring paper and electronic filing needs and seeking help as required
•Maintain a schedule to ensure that timely periodic reviews of the operating procedures are carried out and consult with line manager and team on any changes that are required
•Support team and line manager in identifying, developing and implementing improvements to process and systems
•Ensure that data validation and system cleaning is carried out as and when required to enable accurate data and reporting
•Provide support to other team members during (but not limited to) holiday, sickness absence cover and periods of peak workload
•Play an active part in creating a high performing team, for example positive participation in team meetings and company events
•Play an active part in building strong professional relationships and an environment which is positive, goal and action orientated
•Provide administrative support for the Post Deal Relationship Manager as required
•Pursuing royalty reports and other 3rd party obligations in consultation with appropriate colleagues
•Validating database outputs with Project Managers as preparation for accurate invoicing
•Making appropriate amendments to database records
•Validating system updates post-invoice
•Working with the Finance Team to ensure financial obligations of 3rd parties are met

Candidate Specification;
•Strong verbal and written skills providing effective communication to individuals and groups
•High levels of attention to detail
•The ability to establish and maintain effective working relationships at all levels internally and with external parties
•Commercial awareness and client-facing experience
•Excellent organisational and administrative skills and the ability to influence relevant parties
•A good knowledge of Microsoft Word, Outlook and Excel
•An interest or knowledge of working with legal documents

If you are interested and believe you have suitable skills and experience to be considered for this position then please apply.

Please note: Only candidates with the relevant skills and experience will be contacted regarding this position.

If you do not hear back from us within 5 days you have unfortunately been unsuccessful in your application. Please continue to visit our website for other opportunities -

Please note that no terminology in this advert is intended to discriminate on the grounds of a person's gender, marital status, race, religion, colour, age, disability or sexual orientation. Every candidate will be assessed only in accordance with their merits, qualifications and abilities to perform the duties of the job.
Skills Required: Patent, Licensing, Administration, Project, Administration
Job Type: Permanent
Start Date: ASAP
Contact: Sian Bruce Contact E-mail: Click
Contact Tel: 01235 462949 Contact Fax:
Reference: SB0047186 Added: 28-04-2017
  IMPORTANT: For jobs based in the UK it is unlawful to employ a person who does not have permission to live and work in the UK. Please ensure you have this permission before applying, unless the advert states otherwise.
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